IT Asset Disposition (ITAD) in Atlanta
ITAD for Atlanta businesses: inventory, data destruction, chain of custody and a certificate of destruction for every batch, collected from your dock.
IT asset disposition is the retirement of computing equipment done as a controlled process instead of a cleanout: every device inventoried, every drive sanitized or destroyed, every step recorded, and the paperwork handed back at the end. American Resources runs ITAD for businesses across metro Atlanta, from a single office refresh to a rack-scale decommission.
What ITAD covers
Laptops, desktops, servers, storage arrays, networking gear, phones and tablets, copiers with internal drives, point-of-sale terminals and anything else with an operating system or a drive. The process is the same at every scale: inventory, collect, destroy data, process the hardware, document.
How a job runs
- 01
Inventory
You send an asset list or a rough count; we come back with an itemized quote. Serial numbers and asset tags on the list can be carried through to the final documents when they are captured at collection.
- 02
Collection
Pickup at your dock, office or server room, on a date that fits the site. Data-bearing devices are separated from the rest at the point of collection so nothing travels unidentified.
- 03
Data destruction
Storage media are wiped or physically destroyed before any device enters the recycling stream, and every job closes with documents listing the devices processed, the method, and the date. Which method applies to which device is agreed before the pickup; the certificate names it.
- 04
Processing
Chassis, boards, cables and displays are separated for recovery, with CRTs, batteries and lamps handled under the federal rules that apply to them.
- 05
Documents back to you
A collection manifest, the per-device destruction record and a certificate of destruction, tying each device to method and date, for the file your auditor, client or landlord will ask for.
Why the paperwork is the product
The obligations behind ITAD are federal and contractual, not local. The HIPAA Security Rule requires covered entities to "implement policies and procedures to address the final disposition of electronic protected health information, and/or the hardware or electronic media on which it is stored."1 The FTC Disposal Rule requires "reasonable measures to protect against unauthorized access to or use of the information in connection with its disposal."2 Financial institutions under the Safeguards Rule must "develop, implement, and maintain procedures for the secure disposal of customer information."3 None of those rules is satisfied by a dumpster and a good intention; all of them are satisfied by a record. NIST Special Publication 800-88 is the reference most auditors use for what counts as sanitization: "a process that renders access to target data on the media infeasible for a given level of effort."4
Reuse, resale and recycling
Equipment with resale value is worth more sanitized than shredded. Say which units you consider candidates for reuse, and which are to be destroyed regardless, and the quote separates the two. Anything on a lease or under a buy-back is flagged on the inventory and closed out on your side.
Who uses it
Offices on a refresh cycle, healthcare practices retiring data-bearing devices, data centers and IT providers decommissioning at rack scale, schools and universities clearing labs, dealerships and financial firms with disposal procedures to prove. The medical practices and dealerships and financial firms pages cover the two most regulated cases.
Tell us what is coming out of service and where it is, and we will come back with an itemized quote and a collection window. Request a quote or call (770) 934-8248.
References
- 1.45 CFR 164.310(d) Device and media controls (HIPAA Security Rule), eCFR current text. https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-164/subpart-C/section-164.310 ↵
- 2.16 CFR Part 682, FACTA Disposal Rule, eCFR current text. https://www.ecfr.gov/current/title-16/chapter-I/subchapter-F/part-682 ↵
- 3.16 CFR 314.4(c)(6), FTC Safeguards Rule, eCFR current text. https://www.ecfr.gov/current/title-16/chapter-I/subchapter-C/part-314/section-314.4 ↵
- 4.NIST SP 800-88 Rev. 1, Guidelines for Media Sanitization (December 2014). https://csrc.nist.gov/pubs/sp/800/88/r1/final ↵